Free email template
Final approval email template
Before something goes to print, goes live or is delivered, get approval in writing. This email summarises what changed, states what approval means, and asks for a clear yes.
Final approval email
Subject: Final sign-off needed: [Project name] Hi [Client name], [Project name] is ready for final approval: [Review link] Since the last round we've: • [Change 1] • [Change 2] • [Change 3] Once you approve, we'll [send it to print / publish it / deliver the final files] on [date]. Changes after approval [are treated as a new request / may affect the schedule and cost]. Please check it one last time, especially [spelling, prices, dates, legal text], then reply "Approved" to this email. Thanks, [Your name]
Replace everything in [square brackets]. Free to use and adapt; no attribution needed.
Tips for using it
List the changes
A short list of what changed since the last round shows every comment was handled and speeds up the final check.
Say what approval means
Spell out the next step and what happens with later changes, so “approved” means the same thing to both of you.
Name the things to double-check
Typos in prices, dates and names are the most expensive mistakes after printing. Ask the client to check them specifically.
Frequently asked questions
Is an email reply enough as approval?+
For most creative work, a written “approved” in reply to a clear email is good evidence. Check your contract for anything stricter.
What should a final approval email include?+
The link to the final version, a summary of changes, what happens after approval, what to double-check, and a clear request to reply “approved”.
How do I track which projects are approved?+
In edits.io, set each project’s status to Approved once the client signs off; it shows on your dashboard.
Collect the feedback in one place
Send clients one review link and track every project to approval. Clients comment with a link, no account needed.
See client approval