Free email template
Client feedback request email template
The way you ask for feedback shapes the feedback you get. This email tells the client exactly where to look, how to comment, what kind of notes help most and when you need them.
Client feedback request email
Subject: Ready for your feedback: [Project name]
Hi [Client name],
[Project name] is ready for you to review:
[Review link]
To leave feedback, click directly on the part you want to comment on and type your note. There's no login: just add your name the first time.
What helps most:
• Point at specific things ("this headline", "the second photo") rather than describing them.
• Tell us what isn't working and why, even if you're not sure what the fix is.
• Mark anything that must change before launch, so we can tell it apart from nice-to-haves.
Could you send your feedback by [day, date]? That keeps us on track for [next milestone] on [date].
If someone else on your side should review this too, feel free to forward the link.
Thanks,
[Your name]Short version for quick rounds
Subject: [Project name]: round [number] ready Hi [Client name], The next version is ready: [Review link] Click anywhere on it to comment (no login needed). Could you take a look by [day]? If it all looks right, just reply "approved". Thanks, [Your name]
Replace everything in [square brackets]. Free to use and adapt; no attribution needed.
Tips for using it
Always give a date
Feedback without a deadline drifts. Tie the date to something the client cares about, like the launch or print date.
One link, one place
Sending files as attachments invites replies in five different threads. A single review link keeps every comment on the work.
Say what kind of feedback you need
Early rounds need big-picture reactions; late rounds need typos and fine details. Say which round this is.
Frequently asked questions
How do I ask a client for feedback politely?+
Be specific about what you want them to look at and when, explain how to leave comments, and keep the tone friendly and brief. The template above does all three.
How many review rounds should I offer?+
Two or three rounds is common for design work. State the number in your proposal and mention which round you’re on in each request.
What if the client sends feedback by email anyway?+
Thank them, then add their notes to the review link yourself so everything stays in one place, and gently point them to the link next time.
Collect the feedback in one place
Send clients one review link and track every project to approval. Clients comment with a link, no account needed.
See client approval